Finance / accounts
Issue monthly payroll with setup-based amounts, optional loan installments, and pending fine deductions — all visible before pay is confirmed.
Feature
School HR & Payroll Software — Salaries, Loans, Fines & Reports
Run staff HR and payroll inside your education ERP — from monthly salary processing to loan installments, attendance-linked fines, and finance-ready reports. No separate HR spreadsheets.
Pay staff accurately, recover loans and fines at payroll time, and give finance a complete employee ledger — without a second HR system.
What you get
Core capabilities included in EduDigitize — no per-module upsells on these features.
- Employee profiles linked to staff attendance and roles
- Annual salary setup with fixed bonus and deduction amounts
- Monthly payroll with attendance context and payslip receipts
- Extra payments for bonuses, advances, or one-off amounts (separate from monthly salary)
- Staff loans & salary advances with automatic installment deductions
- HR fines (late, absent, manual) with waiver workflow and payroll recovery
- Employee financial ledger: salaries, loans, fines, and adjustments
- HR document storage for contracts, IDs, and compliance files
- HR reports: payroll, loans, and fines — filter by date range, export PDF/CSV
- Appointment letters, activity logs, and role-based access for finance teams
Real-world use cases
HR admin
Record staff loans, issue HR fines, upload documents, and track each employee's ledger without maintaining parallel Excel files.
Principal / director
Download payroll and outstanding loan reports for board meetings and audit readiness.
Key benefits
- One HR module inside your school ERP — not a bolt-on payroll tool
- Salary setup with fixed monthly bonus and deduction amounts
- Loan installments default-checked at payroll; admin can skip per month
- Staff fines auto-calculated and shown during salary issue
- Extra payment type for bonuses without editing an existing payslip
- Date-range HR reports exportable for auditors and leadership
- Activity logging on salary issue, delete, loan, and fine actions
Frequently asked questions
Yes. HR and payroll run in the cloud alongside admissions, billing, and attendance. Finance teams access payroll from any browser — no on-premise install.
Yes. Record salary advances or staff loans, set monthly installments, and apply deductions automatically when issuing payroll — or uncheck to skip for a given month.
Yes. Issue HR fines (late arrival, absent, manual), apply waivers, and recover outstanding amounts during monthly payroll with a clear breakdown before payment.
Yes. Use the Extra payment type to issue bonuses, advances, or other amounts without creating a duplicate monthly salary slip. No loan or fine deductions apply to extra payments.
Yes. HR reports support date-range filters with payroll PDF/CSV exports plus loan and fine reports for finance and audit use.
Yes. HR and payroll modules are included in Standard plans and above — no per-employee payroll fees on core features.
Related modules
Attendance Management
Eliminate paper registers and get real-time visibility into student and staff attendance.
Reports & Analytics
Turn operational data into actionable insights for principals, registrars, and finance teams.
Colleges
Manage departments, programs, and larger student populations without adding headcount.